Korporatiewe beheer – Finansiële jaareinde

Die finansiële jaar van ’n maatskappy staan bekend as die rekenkundige periode. Ingevolge artikel 27 van die Maatskappywet No. 71 van 2008 (“die Wet”), het elke maatskappy wat geregistreer is ingevolge die Wet ’n finansiële jaareinde. Hierdie datum word vervat op die Kennisgewing van Inkorporasie-dokument van ’n betrokke maatskappy.

 

Die eerste finansiële jaareinde van ’n maatskappy begin op die datum waarop die maatskappy geregistreer is. Hierdie laasgenoemde datum verskyn op die registrasie dokumentasie van die maatskappy. Die finansiële jaareinde van die maatskappy sal dan eindig op die datum soos wat dit verskyn op die Kennisgewing van Inkorporasie-dokument van die maatskappy.

 

Die opeenvolgende finansiële jaar van ’n maatskappy begin op die datum direk na die voorafgaande finansiële jaar geëindig het, en sal dan weer eindig op die datum soos vervat in die Kennisgewing van inkorporasie-dokument van die maatskappy, behalwe as die maatskappy se finansiële jaareinde verander word deur ’n besluit van die direksie gedurende die betrokke finansiële jaar.

 

Die direksie van ’n maatskappy mag die finansiële jaar van ’n maatskappy enige tyd wysig deur ’n aansoek van wysiging in te dien by die Companies and Intellectual Property Commission (“CIPC”) deur die indiening van ’n CoR 25-vorm wat geteken is deur een van die direkteure van die maatskappy asook ’n ondersteunde resolusie wat geteken is deur al die direkteure van die betrokke maatskappy.

 

Die vereistes vir die wysiging van ’n finansiële jaareinde soos uiteengesit is in die Wet is as volg:

 

  1. ’n finansiële jaareinde mag slegs een keer in ’n betrokke finansiële jaar gewysig word;
  2. die nuut-verkose finansiële jaareinde moet ’n datum wees wat later is as die datum waarop die wysiging ingedien word by die CIPC; en
  3. die nuwe finansiële jaareinde mag nie daartoe aanleiding gee dat die nuwe finansiële jaar langer as 15 maande sal wees ná die voorafgaande finansiële jaar geëindig het nie.

 

As die finansiële jaar van ’n maatskappy eindig op ’n Saterdag of ’n Sondag van ’n betrokke jaar, dan sal daar geag word dat die finansiële jaar eindig op die volgende amptelike besigheidsdag.

 

Hierdie artikel is ʼn algemene inligtingsblad en moet nie as professionele advies beskou word nie. Geen verantwoordelikheid word aanvaar vir enige foute, verlies of skade wat ondervind word as gevolg  van die gebruik van enige inligting vervat in hierdie artikel nie. Kontak altyd ʼn finansiële raadgewer vir spesifieke en gedetailleerde advies. (E&OE)

Wenke om geregistreerde besonderhede op datum te hou

Voordat u jaarlikse opgawe voltooi word, is dit belangrik om seker te maak dat kontak-, adres-, bank- en openbare offisiersbesonderhede van die entiteit (hetsy vir ’n individu, maatskappy, trust of enige ander entiteit) korrek is, deur dit te bevestig en op te dateer met gebruik van die RAV01-vorm. Die RAV01-besonderhede kan op twee maniere bevestig en opdateer word, naamlik via eFiling of deur ’n SAID-tak te besoek.

 

Veranderinge wat via eFiling kan geskied:

  • sekere identiteitsinligting (bv. naam en van);
  • bankbesonderhede;
  • adresbesonderhede;
  • kontakbesonderhede; en
  • handelsnaam van ’n entiteit.

 

Indien die validering van u bankbesonderhede onsuksesvol is op eFiling, sal u versoek word om ’n SAID-tak te besoek om u bankbesonderhede persoonlik te bevestig. Sekere besonderhede soos registrasienommers en ID-nommers sal gesluit wees en die opdatering van hierdie velde kan slegs by ’n SAID-tak gedoen word.

 

Veranderinge wat slegs by ’n SAID-tak aangebring kan word:

 

  • Die aard van die entiteit (bv. maatskappy, trust en BK)
  • Identiteitsnommer / paspoortnommer / ondernemingsregistrasienommer (bv. ID-nommer, CIPC nommer of trust nommer ens.)
  • Bankbesonderhede – slegs onder die volgende voorwaardes:
    • wanneer ’n derdeparty se bankbesonderhede betrokke is;
    • wanneer die entiteit ’n trust is;
    • wanneer die entiteit gekodeer as bestorwe boedel; en
    • wanneer bankbesonderhede via eFiling verander word en addisionele validering benodig word.

 

Opdatering van bankbesonderhede:

 

Slegs die spesifieke belastingbetalers (individue), publieke amptenare (maatskappye en trusts) en geregistreerde belastingpraktisyns is by magte om bankbesonderhede te wysig. Dokumente wat nodig is om geregistreerde besonderhede op te dateer sluit in:

 

  • getekende volmag (waar u van ’n belastingpraktisyn gebruik maak);
  • resolusie vir die aanstelling van die publieke amptenaar (in gevalle anders as ’n individu);
  • gesertifiseerde afskrifte van identiteitsdokumente van belastingbetaler en alle direkteure (in gevalle anders as ’n individu);
  • nuutste registrasie dokumente en akte van oprigting van die entiteit (in gevalle anders as ’n individu);
  • bewys van die fisiese adres van publieke amptenaar asook die entiteit (in gevalle anders as ’n individu); en
  • oorspronklike bankstaat, in die naam van die belastingbetaler, nie ouer as drie maande vanaf die datum van die afspraak nie.

 

Om enige onnodige besoeke aan ’n SAID-tak te verhoed, beveel ons u aan om ons as u geregistreerde belastingpraktisyn so spoedig moontlik van enige veranderinge aan u geregistreerde besonderhede in kennis te stel, om ons sodoende die kans te gee om u besonderhede te wysig voordat u volgende opgawe ingedien word.

 

Hierdie artikel is ʼn algemene inligtingsblad en moet nie as professionele advies beskou word nie. Geen verantwoordelikheid word aanvaar vir enige foute, verlies of skade wat ondervind word as gevolg  van die gebruik van enige inligting vervat in hierdie artikel nie. Kontak altyd ʼn finansiële raadgewer vir spesifieke en gedetailleerde advies. (E&OE)

The labour cop out on jobs

By Jerry Schuitema.

 

There are a number of follies in the intensified hype around job creation. One that came from the recent job summit is setting some target, albeit vague, of creating some 275 000 000 jobs a year. We should have learned by now that there are many forces outside of measures we can take ourselves that can turn the employment environment on its head.

 

Another is an attempt to create some form of tangible cohesion between representatives of groups that are so widely fragmented themselves. There can be no greater forces for cohesion in a group than having a common purpose and accepting a common fate, and the extent to which these can be forged in efforts such as the job summit will ultimately determine its success.

 

The only counter we can create against outside forces is a flexible economic construct that can absorb the bad times and exploit the good times to the fullest. In a business sense this can only be built on the principles of having a common purpose and sharing a common fate; a subject I have dealt with in depth in the revised version of my last book Common Purpose; Common Fate (a free pre-publication PDF copy of which can be downloaded here).

 

One can only find a common purpose by being outward looking; by making a contribution to the outside world — specifically customers or the needs and wants of others. Customers create jobs – not capital, labour or even government. By its very nature, jobs (and profits and taxes) are an outflow of that. So the concepts of job retention or job creation are inward looking and mostly end up in a toxic trade-off.

 

Unemployment is the outcome of losing jobs faster than we can create new jobs. Fix the problems causing job losses and job creation will take care of itself. We cannot do so by simply making some “sacrifices” by corporate capital in where it invests, who it buys from and occasionally waiving a dividend; or by labour being “less militant” in fighting retrenchments. The latter is something of an inconsistent trade-off for not insisting on a retrenchment moratorium.

 

The cohesion we seek at national level can only be effectively created at an individual company level – the wealth creating cells of our economy. Jobs are created and or sustained by an ability to create wealth, not simply redistributing wealth creation itself. It’s much easier to create cohesion around wealth creation because all can subscribe to the company’s common purpose of serving customers; irrespective of individual motives such as making a profit or receiving a wage. The latter are entirely dependent on the former, and the more these motives can be aligned to the former, the greater its flexibility and strength.

 

The single biggest drawback that continues to bedevil all efforts at creating flexibility and economic strength, is the cop-out by organised labour. It consistently behaves as a beneficiary or recipient rather than a contributor. Yet, as shown statistically by a national Contribution Account© of average company wealth creation and distribution, they are by far the biggest group beneficiaries in wealth distribution. But, because value added itself represents both contribution and reward, it can be argued that that share represents contribution as well; meaning that they are the biggest contributors to wealth creation. Unfortunately, that part is the most rigid and inflexible in its individual units of the wage itself. When wealth creation is lower, other interests, particularly capital, scramble to protect earnings and when unit costs are inflexible you simply have to reduce the number of units.

 

As long as wealth creation itself is under pressure, job losses will be the illogical outcome. I say illogical because faced with a socio economic crisis of nearly 4 out of ten employable people being out of work, it should make sense for labour to be more militant against retrenchments, and less militant if not more accommodating on wages. At the very least, it should not stand in the way of those enterprises who have such a solid relationship between all of its stakeholders that some sense of common fate, tangibly expressed in fortune sharing, is endorsed by labour itself. But it could even go much further and commit to protecting customer interests at all times and doing nothing that will harm customers, who are the real job creators for business.

 

Companies themselves can go a long way in creating labour flexibility: by encouraging an understanding of the value-creating (rather than profit) paradigm of business, and being consistently transparent about the performance of the company in an accounting expression that makes sense to all. The two pillars of optimum wealth distribution are to meet the legitimate expectations of all of the stakeholders and to encourage continued contribution.

 

These are far more manageable than one may think. All one has to do is change the lens through which one see business: from an institutional and money view; to a people and relationship view. That’s all. Do that and see what happens.

 

 

This article is a general information sheet and should not be used or relied on as legal or other professional advice. No liability can be accepted for any errors or omissions nor for any loss or damage arising from reliance upon any information herein. Always contact your financial adviser for specific and detailed advice. Errors and omissions excepted (E&OE)

Management’s responsibility

Throughout the audit of a set of financial statements, the phrase “management/director’s responsibility” appears. It is included in the engagement letter, the financial statements and the auditor’s report.  But what does it mean?

 

Management is responsible for the management of the business, for implementing and monitoring of internal controls in the business, and in terms of the Companies Act (“the Act”), for maintaining adequate accounting records and the content and integrity of the financial statements. These financial statements must be issued annually to reflect the results thereof.

 

These financial statements are used by various users (shareholders, directors, banks, SARS, etc.) to make certain decisions (buying and selling of shares, valuations, credit terms, etc.), and therefore need to be a true representation of the business. It is therefore critical that all transactions are valid, are recorded accurately and completely in the correct financial year, are classified correctly, and that all assets and liabilities that exist are recorded at the true cost/value thereof.

 

In terms of the Act, financial statements are to be prepared using either International Financial Reporting Standards (“IFRS”) or IFRS for Small to Medium-sized Entities (“IFRS for SME’s”).  Luckily management is not responsible to be experts in the above-mentioned standards, as the Act does allow for management to delegate the task of preparing the financial statements to someone with the knowledge and skill set to be able to perform this task. The Act does, however, not allow management to delegate the responsibilities that go along with it too, so they need to ensure that when they do delegate the task, that it is to a responsible person and that they review the financial statements before approving it.

 

This article is a general information sheet and should not be used or relied on as legal or other professional advice. No liability can be accepted for any errors or omissions nor for any loss or damage arising from reliance upon any information herein. Always contact your financial adviser for specific and detailed advice. Errors and omissions excepted (E&OE)

Can I obtain financing if I don’t own immovable property as security?

The article gives a brief overview of what a notarial bond is, the requirements that need to be complied with to register a notarial bond and give tips regarding clauses that will prove to be useful in a notarial bond. It also deals with the situation where a debtor disposes of an asset listed in a notarial bond, contrary to the provisions thereof.

 

A very useful way of obtaining financing to start a new business, is to register a notarial bond over the movable property belonging to the business. For instance, notarial bonds are regularly utilised in transport companies – a notarial bond is registered over the vehicles forming the core of the business, but the vehicles do not need to be in the physical possession of the creditor, thus the business can fully operate.

 

What is a notarial bond?

 

A notarial bond is a general or special bond where the movable assets of a debtor are used as security for a debt. In terms of the notarial bond, the debtor undertakes to pay his debt towards the creditor, failing which the creditor will be entitled to sell these movable assets and to utilise the proceeds thereof to satisfy his claim against the debtor. There are 2 types of notarial bonds:

  • General notarial bond: all the movable assets on the debtor’s property serves as security for the debtor’s debt.

  • Special notarial bond: specific movable assets identified in the bond will serve as security for the debt.

     

How does a notarial bond differ from a pledge?

 

A pledge requires the delivery of the movable asset pledged. A notarial bond does not require the delivery of the movable assets identified in the bond, but in terms of section 1(1) of the Security by Means of Movable Property Act 57 of 1993, the movable property listed in the notarial bond will be deemed to have been pledged to the creditor as effectually as if it had been delivered to the creditor. The fact that the creditor is deemed to be in possession of the property thus places him on equal footing with that of a pledgee. The creditor, upon registration of the notarial bond in the deeds registry, acquires a real right of security in the movable property specified in the bond.

 

Requirements:

 

  1. Existence of a principal debt;

  2. Assets which serve as security must be movable, including corporeal and incorporeal assets.

     

Corporeal assets include furniture, vehicles, the goods of a business, animals and the future offspring of animals and stock in trade.

 

Incorporeal assets include an unregistered long-term lease of immovable property, a short-term lease of immovable property, a liquor license, a water use license, site permit, shares in a company, goodwill of a business, book debts etc.

 

What if more than one creditor uses the same asset as security for their debt?

 

A bond which was registered first enjoys priority over a bond registered thereafter.

 

Important clause to insert in the bond:

 

To prevent the debtor from disposing of assets which serve as security in terms of the notarial bond, a clause should be inserted disallowing the debtor to sell, alienate, dispose of, transfer or permit the removal of the asset from the debtor’s place of residence or place where he carries on business, without the prior written consent of the creditor.

 

What happens if a debtor disposes of the asset identified in the notarial bond, contrary to the stipulations in the notarial bond?

 

The creditor will be able to apply for provisional sentence summons against the debtor, provided that the notarial deed meets the requirement of being a liquid document. A liquid document is a document which indicates, without having to consult extrinsic evidence, an acknowledgement of debt, of which the amount is easily determinable. A notarial bond will in general qualify as being a liquid document.

 

A creditor will also be able to claim back an asset which has been sold, contrary to the provisions of the notarial bond, to a bona fide third party, from such third party. The reason for that is the fact that a notarial bond, which has been registered in the Deeds Registry, creates a real right, which is a right that attaches to property, rather than a person.

 

It is not easy to obtain credit in the economic environment in which our country currently finds itself. However, there are ways to get your business off the ground and registering a notarial bond over the property of your business is a recognised method of securing your business’ debt. If notarial bonds can be utilised more frequently, it can help a lot of new businesses get the financing they need to buy equipment, vehicles and machinery necessary for the operation of the business.

 

Reference List:

 

  • Explanatory Notes Part 1: Course in Notarial Practice, compiled by Gawie Le Roux, Erinda Frantzen and Ilse Pretorius
  • The South African Notary, sixth edition, M J Lowe, M O Dale, A De Kock, S L Froneman, A J G Lang

 

This article is a general information sheet and should not be used or relied on as legal or other professional advice. No liability can be accepted for any errors or omissions nor for any loss or damage arising from reliance upon any information herein. Always contact your financial adviser for specific and detailed advice. Errors and omissions excepted (E&OE)

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